Gone are the days when using label-makers and cool organizing stationary was a nerdy thing. Because let’s face it, in this age of DIYs and “Life Hacks” who doesn’t love neat organizing tools?
The ultimate hack for reducing stress and anxiety, after all, is to get things decluttered and arranged well. So, if you’re an adult looking to make life just a bit easier, you’re in the right place. In this list of the best printer for labels, you’re sure to find one that suits your needs out of the 10.
So, without further words, let’s just get into the reviews.
top 10 Best Printers for Labels Reviews in 2021
With the many new features label printers come with, including fast performance, customizable fonts, and Smartphone connectivity, it becomes difficult to decide which to buy. That’s why these reviews will help you find the pros and cons and choose one that’s perfect.
1. DYMO LabelWriter 4XL Thermal Label Printer (1755120)
For quick and easy results, this product from DYMO should do the trick. Be it high volume postage or address labels, this printer will handle the job. With this, it's possible to make 4x6 inches shipping labels in no time. It's fast and efficient and heavily customizable.
The biggest pro by far for this mini tool is that it saves money by using thermal printing technology and doesn't need those expensive inks or toner.
Besides, it comes with a bunch of different things, including an adapter, power cable, a user guide, a USB cable, software CD, and 10 rolls of extra-large shipping labels to start off with.
Another convenient feature of this is the fact that you can directly print labels from platforms like eBay, Amazon, or Etsy. So, if you're a seller in any of those places, it's high time to consider getting this.
Although this isn't wireless, you can connect it to a router via a USB port and use it. When you reload rolls into the printer, it takes 4-5 labels to get the perfect alignment.
Before hooking it up with your PC, download the software. There are over 60 professional label templates you can use and customize the texts or graphics using the software, and you can't do that unless you download it.
2. HP LaserJet Pro M281fdw All in One Wireless Color Laser Printer (T6B82A)
Do you want a splash of color added into your labels? If black and white labels seem too boring, consider getting something like this.
This is a great all in one device since it’s got a good price to performance ratio. Being suitable for home or office use, it also saves money since the cartridge lasts longer.
You can do a number of things using this, starting from fast and double-sided printing to copy and fax. It's possible to connect your iOS or Android to it via a shared network and get things printed from your mobile device.
Be it in black and white or color, this machine can print up to 22 pages in a minute. Its input tray capacity is 250 pages, and the maximum dimension is 16.7x18.7x13.3 inches.
It also includes cool features like auto document feeder, Ethernet networking, a color touch screen (2.7 inches) as well as optional high-yield cartridges. Although it can handle a lot of work, the recommended monthly volume for it is 150 to 2500 pages.
The hardware itself won't duplex scan, but you get to do a manual duplex using the Easy Scan software that it comes with. This is made of plastic and weighs around 41 pounds, and durability is not an issue.
3. ROLLO Label Printer X1038
This is a commercial-grade printer specifically made for preparing labels. As there's no restriction on label height with this, it's great for making shipping tags, barcode labels, and mailing labels in bulk.
With this product from Rollo, you can get everything printed easily without having to buy cartridges or refill ink. The very technology of thermal printing has been used by courier services for years, and now you can do it too.
Weighing just 2.2 pounds, you’ll be amazed as to how fast this machine gets so much work done. It’s portable and has a sleek design which makes it easy to carry around.
The speed of printing of this device is 150mm per second. It can print up to 238 labels per minute per four rows of them.
With just one click, you can set it to detect the size and characteristics of the tags you want, making the task of loading labels easy and hassle-free. Perhaps the best thing about this is that you won't need those overpriced printer-specific labels when it comes to using this one.
You can use any direct thermal label at hand, and thus you’ll get to save both money and time. What makes this even more convenient is that this is compatible with Windows XP and Mac.
4. Zebra - GK420d Direct Thermal Desktop Printer
Being well-known in the market as the best printer for printing labels, this solid machine provides excellent long-term service and easy to use features. This is a product you can use to not only get the job done but improve operational efficiency in general.
It's best suited for barcode and graphics printing. The weight of this is 5.9 pounds, and it uses thermal technology instead of ink or toner.
This is a basic desktop printer but in an affordable price range and comes in black color. It provides a good quality monochrome output and has many special features.
These include – print speed of 5 inches per second, dual connectivity, and standard with EPL and ZPL programming languages.
You can use this with a Windows 10 or above, a Mac OS X 10.6 Snow Leopard, and a variety of Linux systems using current CUPS printer drivers.
It's possible to connect this via USB, serial, or parallel port. You can use direct thermal label rolls to print with this and even make name bands or wrist bands and receipts.
The resolution is also good because it prints 5 inches in a second with 203 dpi. As there's a feature of on-demand printing, you can print exact quantities without wasting 8.5 x 11-inch sheets of labels.
5. Epson WorkForce WF-7710 Color Inkjet Printer
It's always a struggle to get a printer that's good at the job and produces shop-quality images where the details are crisp. That's why you might consider buying this one from Epson. It's definitely an all-in-one product that goes beyond typical laser performance.
The Precision Core technology that's been used in this machine makes a big difference in its performance. You can get crisp and colorful images as large as 13 x 19 inches and even borderless ones depending on your settings.
Compared to color laser printers, this product consumes up to 80% less power. So, it not only makes you save time but also becomes more economical by saving energy.
This is a versatile machine ready for 250 sheets of input, a 35-page auto-document feeder, and an output tray of 125 sheets. It can handle special papers (like envelope paper and pressed sheets) thanks to its rear feed that's built-in.
There is a 4.3-inch sized touch screen in this with intuitive options for easy control and setup.
What's more, is that this can be used for scanning, Xerox copies, faxing, and automated double-sided prints while giving you options to easily connect to Wi-Fi, Ethernet, iPhone, iPad, or Androids.
6. Canon PIXMA TR4520 Wireless All in One Photo Printer
Does an all-in-one wireless home printer that you can use without any aid from a PC sound like a dream? Well, it’s not because this product we have enlisted is just that. It is a product that can provide you with black or colorful prints on the click of your Smartphone.
Easy to set up and easy to use with cost-efficient performance– this is the item one should start out with if they've never used label-makers before.
This particular machine has an ISO print speed of 8.8 inches per minute when you're using black only and 4.4 inches for colorful images. Weighing 13 pounds, this isn’t too small nor too big or bulky.
It comes with both colored and black ink in the box with automatic On/Off features, built-in DF, and Wi-Fi. This is Google cloud print compatible and Apple Air print ready to let you use the cloud-based platforms like Facebook and Instagram to get you templates or graphics to print.
With this, you'll get high-quality images as long as the actual photo is also of high resolution. It has a high-quality clear screen that helps set the jobs and speed just how you want.
And if you have Amazon Alexa (20) at home, you can use voice-activation to do the printing task, check ink levels, and notifications.
7. Primera LX500 Color Label Printer 74275
Suppose you’re a producer of homemade canned foods, and your brand needs some signature to have them stand out from the rest. For a professional outlook and great finishing touch, you can try using labels made with this product from Primera.
Instead of waiting for print-shops to get you your desired labels after days of ordering, you can get them super quick with this machine.
It's compatible with over 20 different materials to let you use different papers– waterproof, pressed, or regular to get your items looking polished.
This can be used to make full-color labels that are of photo-quality and are as big as 4x25 inches in size. We've mentioned before that it's compatible with many materials.
So, you can make clear labels, ones out of polyester, synthetic mediums, and more. You'll get a 4x3 inches sized starter roll of labels (Tuff-Coated High-Gloss Inkjet label) and a dye-based color ink cartridge as a compliment. The print resolution is 4800X1200 dpi.
You should note that this has a built-in cutter feature that helps reduce your work even more. With this, it's also possible to make labels as small as 0.5x0.5 inches in size.
The Bartender Ultralite Design Software includes several different templates and designs to customize your tags the way you want. Be it with Windows 7, 8, or 10, or in the case of a Mac device, it's totally compatible and can be connected easily.
8. DYMO Label Printer | LabelWriter 450 Direct Thermal Label Printer-1752264
If you're a fan of investing money in devices that last long and are great value, then this will be up your alley. As always, Dymo is a company that delivers its promises.
Starting from the packaging to the installation and details of the machine's built, it's a masterpiece that anyone can set up and work with. This is a machine that's only 2.2 pounds (lightweight enough to be portable) and yet works like a full-sized bulky one.
The labels prepared with this appear to be smudge-proof and are very well stuck to items. To run this, you'll need one Lithium Polymer battery and USB ports to have it plugged while using.
It can print 51 labels per minute and uses thermal technology that prevents the need for buying ink. And as for what's in the entire package, it comes with 5 items along with the machine itself, including cables, an adapter, starting guide, and starter rolls.
You can make customized labels with this as well. As this is compatible with Windows 7 (or higher) and Mac OS x v10.8, you can use Mac Address Book or MS Word to design your texts.
It gives crystal clear images of barcodes and graphics that are way better than generic laser printers. And the new “sleep mode” that’s included helps you conserve power when not using it.
9. Arkscan 2054A Shipping Label Printer
Many modern sellers are choosing to buy this product and for good reasons. This little machine from Arkscan is the perfect one to print them all– be it shipping labels, barcodes, or tags.
The company has easy video tutorials for any trouble you might face setting it up and customer service based in the US. As a seller trying to reduce your overhead costs, once you get this, you'll ask yourself why you didn't before.
This weighs just 4.75 pounds, and you can easily keep it on a shelf of 15-inch depth without worrying about clutter. Its print speed is 5 inches per second.
Besides the fact that thermal technology will never need refills, it also has a great resolution of 203 dpi, i.e., 8 dots per millimeter.
Any sort of label paper can be used with this as long as it's meant for thermal technology. In our opinion, this is the best printer for product labels in case you’ve never used one before.
Although it's not compatible with iOS and Android devices, you can connect this to Windows and Mac.
And how many products in the store can claim to have services and compatibility with all the major online platforms like eBay, Amazon, FedEx, UPS, PDF, or even popular browsers like Chrome and Firefox?
This one sure can! They even included a free product label making software and a feature to automatically generate serial numbers.
10. Brother QL-820NWB Professional, Ultra Flexible Label Printer
High-visibility and wireless printing are being taken on a whole new level with this device. It's small, weighing around 2.5 pounds. But don't let the size fool you because this can easily print up to 93 labels per minute (more if it’s standard address labels).
This can be used to print from practically anywhere, thanks to its wireless connectivity options via Bluetooth, Ethernet, or Wireless direct.
Have you been looking for something that lets you make the entire label with texts and codes colorful? As rare as those may be, this product form Brothers actually lets you do so.
You can make your label in full black and white or use red all over it with DK 2251. It's easy to do, so thanks to the intuitive monochrome LCD screen that’s perfect for standalone use and super easy to read.
You can use your Apple, Android, or iPhone to create templates, customize labels with photos and graphics, and get them prepared using the label App that the device includes.
The maximum length of a label can be 3 feet, and the print resolution is 300 dpi, which is pretty high. For using this with a peripheral device like a scanner, a USB port is included. Its battery can be recharged fully in less than 2 and a half hours.
Buying Guide for Best Printer for Labels
To sum it all up and give an idea of what you need to look for in these label printers, here's a simple buying guide. These are the tips we thought would let anyone choose a good printer, be it for their school supply organizing or office management.
Choosing a label making machine is a bit different compared to other cases when all a printer is expected to do is the usual task. In the case of label making, the text needs to be clear and detailed with a good resolution of images and precise font.
That's why it's good to consider a printer with 3000 dpi. There are some units with 1200 dpi as well.
Secondly, consider the nature of tasks you'll be doing with the product. For bulk jobs, it's best to get an inkjet printer as they work fast and are compatible with different types of paper.
That is not to say laser printers are out of the question. In fact, laser printers can do a splendid job making barcode tags and monochrome prints.
Portability and Ink/ Thermal
Thermal printing requires no ink or cartridge refilling and is super easy to use too. Besides, you don’t have to worry about inks drying up.
If it's something you want to carry with you to and from work or school, then you might like the one that's lightweight and small. Products can range from 2.2 pounds to 41 pounds. So, figure out what you want first.
The supply pricing is also something you need to keep in mind. Some companies trick you into thinking you're spending less on a printer, making it cheap but putting the price on the supplies.
So, before adding that reasonably priced label-maker into your cart, do check out the supplies it is compatible with and their price points.
Having a multipurpose product is never a bad idea. The more versatile something is, the more use you'll get out of it. And while buying a printer, try getting one that works for a plethora of media or at least goes beyond the regular 8.5x11 inch sizes.
Of course, mini portable products will have some shortcomings, so consider the height limitations of the labels in those cases.
Check whether the product has a memory card slot or not. If it comes with built-in memory, then that'll work too.
The memory storage is handy since you might need to make multiple copies of the same labels from time to time. Besides that, you have to consider the product's weight and size.
It's a good choice to go for colored and customizable label makers as they give your creativity more scope to stretch. In fact, some products offer more than 70 fonts with graphics and templates.
A rear feed tray or built-in power save mode can either make or break the deal. Is there an automatic label cutting feature in it?
Is the speed of printing well enough for the tasks you want to do daily? These are the questions you need to ask yourself.
And last but definitely not the least– durability is to be checked. If your labels are going to be for toiletries like shower gels and shampoos, then consider getting something that operates on pigment-based ink. Printers that use water-based ink (like most inkjet ones) are not UV-resistant or waterproof.
If you keep the points like size, supply cost, functionality, and versatility in mind, then you'll basically be good to go. The other factors are mere bonus points that will just make the tasks easier or better.
How to Use Label Printer
Using a label printing machine on your own might sound tricky, but trust us, it's really not that hard. All you need to do is follow the instructions we've listed down below, and you'll be fine.
Step-1: Setting Up
First of all, you need to download and install the software that the product's company provides. Then you can hook it up with your PC or Smartphone via a USB or power cord.
This might differ based on the model you buy, and some might need specific cables or Wi-Fi to connect to your mobile device.
Step-2: Load Sheets
Next, you've got to load a tape roll or the sheets into the machine by lifting the lid. There might be special feed trays for different paper types that you'll need to check while doing this.
After that, by closing the lid, you can start printing. Many machines nowadays have touch screens that enable you to set up the speed or task format.
Step-3: Connection to Device and Label Making
Information that's already stored in MS Word or Excel is easy to use by highlighting it and inserting the texts to your label board. Some devices might even have built-in frame designs that enable customization or use of screenshots taken in your PC.
If your label-maker is connected to the Wi-Fi and your mobile device, you can send an email of the prints you want to make to the machine's set address. It'll store the document, and you can get it copied, scanned, or printed later.
Set the speed to how you want and make sure it has enough ink or toner. For thermal ones, check the battery life. Once you've figured out how to do these basic steps, you can move on to the extra options and features. And that's just about it. All done!
How to Take Care of a Label Printer
If you are set on buying one of these, you might as well take good care of it. After all, when we take care of things, they last. But what exactly are the things one needs to do to make sure their printer lasts longer?
First of all, it needs to be cleaned at intervals. This might be once a week or once every two weeks depending on where you're using it and how much dust is in the air.
A small brush tool can be used to keep the lid and feeder trays clean, and the inside of the machine can be cleaned with a dry cloth.
Charging and Refill
Again, you're going to have to keep an eye on the cartridge if it's a laser or inkjet machine so that the refills are given at proper times. If the device runs on Lithium-ion batteries, it's best not to overcharge them because that might cause it to get damaged.
It’s always a good idea to keep extra supplies and refills at hand so that you don’t have to run to the store or order online at 2 AM in the morning.
Clear out the memory when you're sure you won't use the same labels again. Unnecessary storage might just cause things to be disorganized, and you won't find what you really want to print.
Taking care of your label-maker will help your prints come out cleaner and not get jammed easily, and that's why it's such a necessary step.
Frequently Asked Questions
1. What is the ideal print speed the machine should have?
The best is probably when the machine can give 90 or more labels per minute. But the ones that print 51 labels per minute are also a good way to go. Many printers provide options to set the print speed in a variety of levels so you can get one of those as well.
2. Which printers are best for standard shipping labels?
The size of standard shipping labels is 4x5 inches. So, any printer that can get this size is suitable. For these labels, it's best to use an inkjet since those are more suited for bulk jobs.
3. Which type is the best– inkjet or laser or thermal?
Thermal is the current hot-seller and market favorite. If you don’t mind a bit of size and can make do with monochrome outputs, then a laser one will do great.
Those are also budget-friendly. And for bulk jobs and working with different types of paper, inkjet should be the first choice.
4. Do you have to use the sheets and rolls of the same company as the device?
This actually depends on how the machine functions. Some machines show a notification when you insert cartridge or paper rolls that aren't of the same company, but you usually just have to cross it out and keep going.
5. What type of adapter saves the most money?
Most label-making devices use the more expensive AA or AAA batteries, which you might find difficult to replace. So, starting out with one that has an AC power adapter is a great way to save money later on.
Many people spend their lives tackling the stress of ordering labels from shops, waiting for them to arrive only to receive them well after the due date. Don’t be one of them. It’s time to get organized with one of these products from our list of the best printer for labels.